Office Coordinator

Rochester Holistic Arts
Job Description
Office Coordinator Job Description
Brief Summary
As an office coordinator, you will be the first point of contact for Rochester Holistic Arts you will provide administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately and delivered with high quality in a timely manner.
  • Serve visitors by greeting, welcoming, directing and announcing them appropriately
  • Answer, screen, forward and follow-up any incoming phone calls, emails and texts providing information when needed
  • Complete daily Task sheet
  • Receive and sort daily mail/deliveries
  • Maintain & update procedures for checking customers out
  • Preserve the integrity of appointment calendars and schedule meetings/appointments
  • Perform other clerical duties such as data entry, filing, photocopying, etc.
  • Ensure the overall cleanliness of all common areas, spa rooms and reception desk
  • Make sure there is proper inventory to smoothly run all massage services
  • Increase RHA awareness and support existing outreach while building business relationships
  • Works on special projects as assigned.
  • Proven working experience in similar roles
  • Proficient with Microsoft Office Suite, Facebook and Social Media applications
  • Professional appearance
  • Solid communication skills both written and verbal
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Must be able to work independently as well as with a team and take initiative when needed
  • Ability to organize, multitask, priorities and work under pressure
  • Must be able to frequently sit, stand, bend, use hands, kneel, climb stairs and walk.
  • Ability to lift up to 40lbs overhead and push/pull lighter objects
Hours and compensation
Hours to be determined maximum 30hours per week
Starting hourly rate $11.00 – 3-month probation with review and possible increase
Additional benefit with sales incentive program
Contact Information